Wednesday, May 29, 2013

Ambulatory Care Redesign Rapid Improvment Event (Kaizen): Referrals


 
Last week a team of four Care Coordinators, a Clinic Coordinator, a Provider, and one of our patient partners, Amanda, came together to work on our external referral process. This process starts when a provider initiates a referral for a clinical need outside of our eight health centers and ends when results have been received from the organization where the patient was seen. Referrals for services outside of our system have the potential to be highly complex with multiple hand-offs.

As an organization we are in pursuit of a patient-centered referral process that is free of defects and unneeded waits. To reach this future state the team is developing a process for tracking and coordinating all external referrals. This referral process is an integral piece of constructing our health homes in Contra Costa. The process is being tested and refined in the Martinez Health Center with a plan to spread it in the coming months. If you want to learn more please feel free to contact the Lean Promotion Office. Thanks to all who joined one of the report out presentations. For those who were unable to make it, I have included the slides above. 

More very soon, 
Anna 

Thursday, May 23, 2013

Toward Health Reform: Contra Costa Health Plan selected to participate in state insurance exchange

California took an historic step toward realizing Health Care Reform today with the announcement of the 13 health plans that will participate in the state’s health benefit exchange. I am very pleased our Contra Costa Health Plan is among the plans that will be offered through Covered California.

As part of our integrated health system, Contra Costa Health Services, CCHP has a long history of serving Contra Costa County residents through its extensive county and community contracted provider networks. Our Regional Medical Center and Health Centers (CCRMC) will see some of those new patients and many also will be cared for through CCHP’s many contracted providers, community clinics and hospitals throughout the community.

Participation in the exchange provides CCHP the opportunity to continue and expand its long legacy of ensuring the community has health care coverage. CCHP was the first county-sponsored health plan in the nation to receive federal qualification and to offer Medicare. I think it's fitting that as CCHP celebrates it's 40th year in operation it continues to play an important part in advancing access to care. Today, CCHP provides coverage to 120,000 people, including county employees, small and large business groups, seniors, people with disabilities, children and low-income patients. We are proud our health plan is playing a vital role in this exciting transformation of health care in California.

CCRMC and HCs Rapid Improvement Event (Kaizen) Report-Outs tomorrow

The Update: Getting the Word Out - CCRMC and HCs Monthly News

Getting the Word Out
As someone who oversees a dynamic health organization, I’m always looking for ways to better communicate with people about what we’re doing. That’s why I’m so excited about the new Contra Costa Regional Medical Center (CCRMC) and Health Centers' newsletter, The Update. Find the most recent issue of The Update here. My goal is that this newsletter will serve as a vehicle to showcase the great work being done by our staff, and help keep our delivery system connected and up-to-date on the many ongoing projects we have underway to transform our health system in this new era.
The most recent issue of The Update highlights many exciting things going on at CCRMC & HCs including a successful effort to reduce hospital associated pressure ulcers, how the Pediatric Response Team’s prepares for pediatric emergencies, and a new program in which our Cancer Center is offering iPads to patients to use during their treatments.
If you’d like to keep up with the happening at our hospital and health centers, I encourage you to click the button below to join the mailing list for The Update.





More very soon,
Anna

Friday, May 3, 2013

Where Does Change Begin? Why we (you and I) must not settle.

It was only a few years ago that there were no red lines on the wall behind the beds in CCU –anyone providing patient care could only guess at what 30 degrees looked like. What was a Bundle? We couldn’t go for months without a Ventilator Associated Pneumonia (VAP). When I reflect on it now, it almost seems we planned care knowing that assisted breathing was inevitably, or at least understandably, going to be accompanied by pneumonia. It was hardly imaginable that we could go months without a VAP. Now VAPs and many other serious hospital-associated infections/complications are rare because of the innovative work of our staff. When I was initially trained as a nurse – not the formal school-based training but the ward/unit training which was something different altogether – I was taught that our 'rapid response,' commonly known as a Code Blue, was a team of highly skilled clinicians that rushed to a patient in need of respiratory or cardiac rescue/resuscitation. Today we have rapid response teams (Medical Emergency Teams, RRTs, etc.) that quickly bring additional needed assessment and care to patients when they first exhibit signs that may signal a dangerous decline in health – in most cases before a Code Blue.

Thankfully, things are changing here and everywhere. I find strength and inspiration in the stories from the bedside of those who are committed to improving health care. We are increasingly recognizing and embracing the fact that the use of improvement science does improve health and does so in dramatic and revolutionary ways. Our monthly Rapid Improvements Events are example of the ongoing improvement work in our delivery system.

As promised, here are the slides from last week’s Rapid Improvement Event (Kaizen) on the medication refill process. Many thanks to the staff from the front line and Patient and Family Partners who are working hard to improve our system for everyone. Your efforts are greatly appreciated. I also want to thank our team members who came out to support these teams. Improvement is hard work and your support is crucial.



Refusing to Settle

In spite of all the results seen here and around the world, why is it that improvement, led by front line staff, patients and family members continues to feel as though it is regarded as a "soft" or support activity? Improvement is about the work of saving lives.

We must be committed to driving defects and non-value-added activity out of what we do. I will stand with all of you, who are dedicated to serving our community and improving our system, to continue to focus on and pursue our mission.

George Halvorson in his book Health Care Will Not Reform Itself, states "the alternative to courage and focused action is a continuation and probably a worsening of the status quo." Many will agree that it takes acceptance, willingness, courage, caring and honest exchange to engage in a change effort. It also takes constancy of purpose and discipline.

There are many distractions along the path to an improved and sustainable system. The inertia of the status quo and pervasive nature of the health care industry's hierarchical culture can seem impossibly strong. Many have mastered the current state; their power, position and self-image may be derived from that mastery. Many believe that more of the same is good enough. I believe that to seek a new order, to resist the urge to 'settle,' to stand up and lead a transformation effort, is indeed the work of the courageous. It is our work. It is work we must do together. However, the first step is to change ourselves - which may be the most difficult step of all. Many will settle, taking refuge in the status quo. I will not.

What will you do?

More very soon,
Anna

Thursday, April 25, 2013

Improving the Medication Refill Process through Standard Work: CCRMC Rapid Improvement Event (Kaizen) Report Outs Tomorrow

This week's Rapid Improvement Event (Kaizen) is working to streamline the process of refilling medications.  

The improvement team is testing the most effective combination of manpower, materials and machinery in the process to develop "Standard Work" to improve the medication refill process in our system. I am often asked how we can have Standard Work and continuously improve at the same time? Taiichi Ohno described Standard Work as "the most effective" approach until the standard is improved. This, he said, is done through a continuous process called kaizen or, as we refer to it, a rapid improvement using Plan-Do-Study-Act cycles that are designed and tested by front-line staff, patients and family members. I'll write more on Standard Work and its role in continuous improvement in an upcoming post.

So what is the Contra Costa team up to this week? 
 
The team is hard at work developing Standard Work for our Medication Refill Rewrite Desk. Our Rewrite Desk helps to process refill requests received from retail pharmacies. A multidisciplinary team of pharmacy staff, nurses, providers, and our patient partner, Sylvy, have come together to test ideas aimed at reducing the amount of time patients have to wait for their refills.  By developing Standard Work for our Rewrite Desk they predict they will also reduce the amount of time that our Health Home Coordinators spend working on patient requests related to medication.  One example the team is looking at is eliminating faxes between our Rewrite staff and our clinics through the optimization of our ccLink (EHR) messaging capabilities.  This is only one example of many tests being conducted this week. To learn more, keep an eye out for my post with the tests and results in the coming days. Better yet, join us for one of the Report Out presentations tomorrow!

More very soon,
Anna
 
Contra Costa Regional Medical Center and Health Centers Rapid Improvement Event Report Outs:
 
Friday April 26, 2013

West County Health Center
13601 San Pablo Ave
San Pablo, CA 94806
7:45am - 8:15am

Contra Costa Regional Medical Center Lobby
2500 Alhambra Avenue
Martinez, CA 94553
10:00am - 10:30am

Pittsburg Health Center
2311 Loveridge Road,
Pittsburg, CA 94565
12:15am - 12:45am

Friday, March 29, 2013

CCRMC Improving Primary Care: Welcome to your Health Home


The Kaizen this week was held at Concord Health Center (CHC). The team focused on improving the clinic visit "intake" process.
The team tested and developed standard work/practice to improve the intake process. Some of the improvements this week include: shifting tasks from the clinician to the intake MA/nurse, improved communication between clinician and nursing staff, a revised ccLink clinic roster "dot system," and quick huddles at the start of clinic to help anticipate the patient needs that day and ensure a smooth flowing clinic. You can review the slides above to "see" some of these improvements.

In the coming weeks, these changes will be tested with all the CHC primary care clinicians. Once, refined, standardized and sustained we will roll our new process system-wide. The work you see on the action bulletin begins Monday. Our Lean Promotion Office staff will be heading to CHC to work with front line teams to measure progress and continue to test with those who provide and receive care at CHC. Here is an example of some of the feedback the tea gathered this week as they were conducting tests. Your feedback is important and needed to design a process that works for those we serve and YOU. Please take the time to review the slides which show some of the many tests and improvements from this week. Many thanks to our Patient Healthcare Partner, Louisa, who was an essential member of the team providing much needed perspective as an expert in what it is to experience our system.

I've pulled out the A3 and A4 for your review. The Kaizen Post Card will be sent out in the coming days. Data/Results for this work can be found Conference Room One at CCRMC as well as on iSite in the Lean Folder.
How is it decided what we are going to work on during a rapid improvement event (Kaizen)? See the A4 below. This is designed by the team itself after review of performance and analysis of areas in need of improvement. The A4 helps the team segment the improvement work into achievable steps.
Many thanks to the team for your work this week and for all of those who came out at the three sites to hear this important report-out.
 
More very soon,
Anna