Saturday, December 1, 2012

On the front lines of making health reform a reality

As an integrated health system we are uniquely poised to implement health reform and it is exciting to be part of the transformation of health care in America. A recent story in the Contra Costa Times and San Jose Mercury News on our FamilyPractice Residency Program illustrates just one of the many ways we are helping make this transformation possible.

With health reform, an increased demand for just the type of doctors we train will rise dramatically. Our program, which trains residents to become multi-talented family physicians, has been recognized nationally for years. It attracts more than 700 applicants every year, eager to be considered for one of our 14 positions. Most of our residents - who come from across the country - stay in Contra Costa to practice medicine here. The success of the program is a credit to the amazing work of our doctors and staff who oversee the training of the residents.  

I’m always inspired by the dedication of our residents. The financial pressure to become a specialist is immense these days, yet our residents eagerly choose to be trained as family doctors in a safety-net health system. Why do they make that choice? As one of our residents explains in her profile on our program webpage, “I wanted to learn how to take care of patients, not just hearts or hernias or kidneys. I decided to come to Martinez for the people.”  

Her comment epitomizes who we are and what we do here. Health care delivery is more than treating an illness, injury or virus. The best health care involves ongoing relationships between patients and their providers and care team. In our system, we have many physicians– including Contra Costa Health Services Director Dr. William Walker – who have cared for the same patients for decades. 

It makes me proud to work in a patient-centered health system that is often called a model for health reform. But what makes me the most proud are the people who make our system work – they are the ones making health reform a reality.   

More very soon,

Anna 

Friday, November 16, 2012

One hit at a time

Growing up, baseball was taken seriously in my home. All of us kids played on some sort of baseball team. My mother recently reminded me that we never ate dinner until the Oakland Athletics’ baseball game was over. I learned a tremendous lesson about baseball and life on what felt at the time to be the worst Fourth of July in all my young years. 

Our entire neighborhood packed up the station wagons preparing to head for the game in Oakland. I was so excited. It was a Fourth of July night game, so there would be fireworks, plus – as a special bonus – it was “bat day.” The bats were the full-size bats that came with a player’s signature on them. I could already feel the bat I was going to get in my six-year-old hands. As luck would have it, while preparing to leave, my nascent case of chickenpox was detected. While everyone waved goodbye, off to see the greatest game ever, I sat on the neighbor’s couch covered in calamine. My heart was broken into what felt like a thousand pieces.

Last Fourth of July, I was sitting in the stands at an A’s game reminiscing with my youngest son about being in the very same seats when I was his age. The line-up then consisted of players like Catfish Hunter, Joe Rudi, Bert Campaneris, Reggie Jackson, Rollie Fingers, Sal Bando, and Manny Trillo. They were a great team – I loved them because they were not made up of one or two stars, but a group of people working together to capture the win. They were a great team – a team that gave away bats!

What does this story have to do with health care? From the time I was a nurse’s aide as a teen to becoming a newly appointed Chief Executive Officer many years later, too much of my thinking was spent in pursuit of the next big thing. Like so many other health care professionals, I was enamored with the idea of a home run– even better – a grand slam. The roar of a crowd when a ball is smacked over the fence is compelling. I longed to make that one perfect hit resulting in the best care and the healthiest community; all at an affordable cost. The truth is, I still long for this. The trouble with this kind of thinking is not the goal itself. The trouble is that while many of us continue to dream of hitting one out of the park, excellence and continuous improvement generally aren’t achieved and certainly not sustained by swinging for the fences, but by a series of hits over time. Focusing on home runs is thinking too narrowly.

I don’t know how much time the health care industry spends in search of the magic bullet compared to time spent on deliberate improvement efforts, but it is my observation that we are often captivated by the idea that there is one single solution. Currently in my health system, we are humming with activity as we launch of our electronic health record (EHR). Although this technology is long overdue and will support improved processes and information flow, it is not the answer to all of our problems. As I listen to the discussions of our EHR, I wonder if we are wishing for a grand slam. Not only do I think such a thought would be wishful thinking, I think this kind of thinking is a set up for disappointment and confusion when the EHR alone fails to repair our health system. Additionally, this new capability to see will likely expose many complexities that have always existed in our system. That said, beyond the obvious and powerful ability to connect people, science and needed information, the EHR introduces a new state, new eyes and a new opportunities to understand even more about how we can improve our system - not a grand slam but an opportunity for many "at bats."

I am thrilled we are migrating toward a reformed system of health care in America. I welcome patient-centered medical/health homes; technologies that will support care and communication in ways that were once out of reach; methods to improve health care that continue spread as organizations cultivate cultures of improvement. These innovations however, are only as powerful as the team they support. Teams that are redesigning care need to include patients, family members, and our community as equal partners. Like a “game-changer,” these bold additions of patients and family members to our team are a “culture-changer.” A shift in culture away from longing for the “grand slam” to making sure everyone takes their turn at bat and every hit counts.

Every hit and every strike is an opportunity to learn and improve. This is critically important and it is our duty to provide those we serve with unobstructed access to the care they want and deserve. I also believe it is our responsibility to overcome the barriers and belief systems that prevent us from partnering with patients and family members as experts. It's time for a plate appearance from these important members of our teams.

The time for change is now. In America, the stage is set for us to change in ways that have been out of reach. We can't sit it out and wait for someone else to hit a home run. In health care, our job is for all of us to get better at getting better – one hit at a time. It isn’t one thing but everything that must change, including our belief about what is possible when we move forward together.

Recently, I found a website that allows the viewer to watch/relive baseball games hit by hit. I found the game I missed on that Fourth of July. Now, without even a scar left behind from the chicken pox, play-by-play, I watched and I imagined. I remembered the excitement I felt as a youth when I watched those games with my family. I also reflected on what I’ve learned since then. I’ve gained an appreciation once again of the value of teamwork and of getting better one hit at a time.

It was a great game. It couldn’t have been done without the entire team – so Thank you Catfish, Joe, Bert, Reggie, Rollie, Sal and Manny. I still have my bat!

More very soon,
Anna

Saturday, November 3, 2012

Improving care transitions: CCRMC RIE/Kaizen Report Out

Last week’s Kaizen report-out focused on improving our patients’ experience as they leave CCRMC and return home. In order to accomplish that goal, a dedicated Kaizen team – comprised of medical, administrative and EVS staff, a social worker and a patient representative – got together to come up with ways to reduce the lead time from when a physician issues a discharge order to when the bed is ready for the next patient in our 4B Med/Surg Unit.

Sometimes the discharge process is unnecessarily long, and that can be frustrating for our patients and our staff. And it doesn’t just affect the patient who is leaving. It means arriving patients must wait longer in the Emergency Department for their rooms to be ready.

One great improvement the team made (with the help of our patient representative) was creating a user-friendly discharge-checklist board in the patient rooms. This board provides a simple visual aid that lets patients know where they are on their journey home. It also helps staff see what patients still need before they leave – everything from whether they have medical supplies to take with them to whether they’ve received a financial consultation to whether they have a ride home. 

One focus of this Rapid Improvement Event was on improving communication between the multiple disciplines involved in discharging a patient. The team worked to create a digital version of the census board on 4B that would make it more clear to the nurses and EVS staff when a doctor has issued the discharge order and a room can be made ready for the next patient. In order to expedite the cleaning of isolated rooms, the Kaizen team put together pre-assembled “precaution bags” our EVS staff can use to clean those rooms safely. This will reduce the amount of time EVS workers spend looking around for all the precaution items they need for those isolated rooms.

Some of their tests included: 

·     Improving upon the front line staff’s Discharge Rounds board to close knowledge and communication gaps and provide a clearer picture of the patient’s journey

·     Having a financial counselor input insurance information before rounds, which has helped the rounds group better identify patient needs and any financial issues before discharge (d/c)

·     Creating standard work, a script and goal discharge order times for 4B d/c rounds to help guide residents and facilitators in presenting cases in a more efficient way

·     Developing a digital census board for the unit, which will show staff when a discharge order has been made in real-time through cclink

·     Developing a communication tool for the Charge Nurse to take notes during rounds of patients ready for discharge. They will hand off to primary nurse to close the knowledge and time gap of when the nurse knows about the discharge order so they can better prepare the patient, which was one of the biggest delays

·     Developing a patient-centered board for the room that clearly shows everyone involved in their care where they are in their discharge journey, what is still needed and any patient/family concerns

·     Developing a pre-packed bundle of supplies for cleaning Precaution Rooms since it would take EVS up to 15 minutes just to search for supplies 

By the end of the week, the RIE team reduced the baseline lead time from the discharge order written to when the patient leaves CCRMC from 120 to 99 minutes resulting in a 17% improvement. More impressively, they reduced the baseline setup time from when the bed is empty to ready for next patient admission from 60 to 34 minutes, resulting in a 43% improvement. Though the goal for the event was to cut these baseline times by 50%, they are getting closer to the mark and I’m excited to see the outcomes after more tests.  

Some of these improvements may only save a few minutes, but as our Chief Medical Officer Dr. David Goldstein put it, minutes matter and they add up. Dr. Goldstein said those are minutes a patient is spending at home instead of the hospital and time staff can spend with other patients who need assistance.  

I want to thank and congratulate all of the people who worked on improving our discharge process. There were unnecessary delays in the system and this Kaizen team is helping to eliminate them. Although the 4B unit’s revamping process is still in the early stages, we’ve already seen a significant reduction in the time it takes to discharge a patient and get a room ready for the next patient. I’m proud of all those who made this Rapid Improvement Event a success. You’ve all made an important contribution to improving our patients’ journey home and our journey to being a model health system for patient-centered care.  

More very soon,
Anna  

Monday, October 22, 2012

Leaning into it: CCRMC and HC Kaizens and 5S Events Resume

I'm excited to announce that we have resumed our focused Lean efforts and specifically our Kaizen activities. We will focus our upcoming events on improving the patients experience related to transitioning out of the hospital and back the community setting.  It’s important that we construct an environment of care that supports our staff in their work. This essential step lays the groundwork for improvement.

September 28th marked the conclusion of our most recent Rapid Improvement Event. The week focused on creating this efficient and organized system for the 4A Telemetry unit using a tool called 5S. The 5 “S’s” stand for:

1) Sort: Making sure needed items are separated from unneeded items, which are removed from the workspace
2) Set in Order:  The needed items are arranged to maximize workflow
3) Shine: Workspace is clean
4) Standardize
5) Sustain, which both create a standard program of accountability to maintain the optimal and clean work environment



People often mistake 5S for a clean-up event, but building a strong foundation for the workspace will eliminate unnecessary waste such as looking for items or excess inventory.  While at the same time developing a framework for an organized work environment that supports optimal workflow, reduces confusion and redundancy and conveys respect for our employees and the work they do.

During the week, a multi-disciplinary team consisting of front line staff and a patient partner “5S’d” our 4A Telemetry Unit. They successfully identified many areas for improvement through their energy, hard work and by consulting with people working and receiving care on 4A. The aim was to create a safe, clean and optimal workspace for everyone.  The improvement achieved during the week will be sustained by use of “5 minute 5S zones” by the people who actually work on 4A.  By developing a shared responsibility for maintaining the work space every employee will feel a sense of ownership.  After the process is refined by the front line workers and sustained for 90 days, we will be spreading the improvement to our other units. I’ve posted the slides here.

West County Health Center shining example of the future



On a recent visit to our new West County Health Center, I was thrilled to see how excited staff are to be working in our state-of-the-art facility in San Pablo. They have done an incredible job or ensuring a successful move from our aging Richmond Health Center that the new center replaced.

This new health center, which opened October 9, will help us better serve West Contra Costa County residents, increasing the number of people we can serve and improving access to care.

Not only is the new health center beautiful with vibrant colors and a design reflecting our diverse community, the 53,000-square-foot, environmentally-friendly facility is significantly larger and has 58 exam rooms to help meet the demand for health care in the area.

The goal is to create a health hub in the community and this new facility will serve as a patient-centered health home to provide the right care, at the right place and at the right time. The West County Health Center offers primary and specialty care, well-baby visits, cardiology and other critical services. A $1 million contribution from John Muir Health also will help us offer expanded evening and weekend care at the center starting next year. The additional hours will provide a timely and convenient source of care to people who need to be seen the same day but don't require a trip to an emergency department, allowing us to effectively partner with nearby Doctors Medical Center.

Thank you to all who made this possible, including Congressman George Miller, Contra Costa County Supervisor John Gioia and the Board of Supervisors, the City of San Pablo, and CCHC Director Dr. William Walker. You can read a recent news story on the center here: http://www.healthycal.org/archives/9992

And a very special thank you to all of the Contra Costa County employees who made this possible and for their commitment to those we serve.

More very soon,
Anna

Tuesday, October 16, 2012

Teresa Pasquini weighs in on the importance of partnership

I'm delighted to see the CCRMC Behavioral Healthcare Partnership Chair, Teresa Pasquini, posted her experience on Safety Net Matters blog.

She shares her thoughts on how CCRMC partners with patients and family members, "We are not token advisers but, rather, equal and respected partners. With constancy of purpose, we have put our stake in the ground in our search for perfection. Our goal is to achieve zero harm and end visiting hour restrictions, seclusion and restraints, and blame and shame." Read Teresa Pasquini's full post here.

I'm grateful to Teresa for sharing her perspective and the CCRMC experience with others. Its true to the all teach, all learn philosophy in the improvement community and I look forward to hearing how other organizations engage patients and family members as the conversations continue.

More very soon.
Anna

Legacy Letters: West County Health Center Art N' The Lobby

We will be having a very special Art N' The Lobby this Wednesday 12:15pm-1pm in the downstairs lobby at our new West County Health Center.

Personal Historian Trena Cleland will be joining us to talk about her amazing project. Please join us for this special program.

Legacy Letters (also known as ethical wills and spiritual biographies) :

Reflections and Reminiscences of HIV-positive Women

A project of Trena Cleland, personal historian

2011 - 2012

Here is a brief overview of this powerful work:

 
 
 
 
 
 
 
 
Legacy Letters: Reflections and Reminiscences of HIV-positive Women


A project of Trena Cleland, personal historian

2011 - 2012

Through Alameda County’s Innovative Grants Program (funded by the so-called “millionaire’s tax” passed by voters in 2004), funds became available for innovative projects that tap the positive wisdom and experience of mental health consumers, creating ways for them to participate in their own recoveries.

In Trena Cleland’s project, several HIV-positive women in Oakland recorded their life lessons and values in lovely written documents called Legacy Letters.

Legacy Letters (also known as ethical wills and spiritual biographies) are statements of one's values, beliefs, and learnings to pass on to future generations.

Through written exercises and oral history interviews, Trena guided the participants in considering such questions as:


  • What values and principles have guided your life?
  • What important lessons have you learned?
  • What spiritual teachings and practices move you?

The responses were then edited and polished and matched with family photos to create written testimonials for the participants to share with loved ones. Creating these letters was empowering and healing for the women, and they reported an increased sense of peace, confidence, and well-being.

Trena will show samples of the Legacy Letters, provide handouts and resources, and discuss the healing benefits of life review and reminiscence.